All cellular phones and electronic devices should be set on silent /mute mode or turned off at all times during conference proceedings.
Smoking is not allowed inside the conference rooms.
1.Arrival and Registration Upon arrival at Xi'an Xianyang airport, you will be greeted by staff and safely transported to Sofitel on Renmin Square for registration then proceed to the hotels.
Airport transportation service Centre is opposed to the exit of Xianyang airport.
Service Hours:
Nov. 06 13:00-24:00
Nov. 07 08:00-24:00
Contact: Mr. Yao Sanming Mobile: 13909188210
Mr. Zhang Boya Mobile: 13152121653
For guests who arrive at Xi'an by bus or train, please arrange transportation by self.
Registration Add: East Wing, Sofitel on Renmin Square
Service Hours:
Nov. 06 13:00-24:00
Nov. 07 09:00-24:00
Tel: (86-29) 8792 8888 ext.4808
2.Transportation Airport Pick-up will be arranged for all delegates and journalists. Buses will be provided for delegates and journalists with badges for all conferences and events. Transportation for private purposes can be obtained at extra charge from the hotel by contacting hotel reception desk or concierge.
For further information please inquire at the Information Centre.
Hours of Airport Pickup:
Nov. 06 13:00-24:00
Nov. 07 08:00-24:00
Hours of Airport Sendoff:
Nov. 10 24-hour
Airport shuttle bus is around 30 minutes/shift.
3.Hotels Delegates will be staying in one of the following hotels during this Forum period:
** Sofitel on Renmin Square
Tel: (86-29) 8792 8888
Add: No.319, Dongxin Street
** Grand Mercure on Renmin Square
Tel: (86-29) 8792 8228
Add: No.319, Dongxin Street
** Mercure on Renmin Square
Tel: (86-29) 8792 8338
Add: No.319, Dongxin Street
** Aurum International Hotel
Tel: (86-29) 8767 2520
Add: No.30, Nanxin Street
** Hyatt Regency Xian
Tel: (86-29) 8769 1234
Add: No.158, East Street
** Howard Johnson Plaza Hotel
Tel: (86-29) 8842 1111
Add: No.18, West Section, Huancheng South Road
** ANA Grand Castle Hotel Xian
Tel: (86-29) 8760 8888
Add: No.12, West Section, Huancheng South Road
** Shangri-La Golden Flower Hotel
Tel: (86-29) 8323 2981
Add: No.8, West Changle Road
** Bell Tower Hotel
Tel: (86-29) 8760 0200
Add: No.110, South Street
** Xi'an Empress Hotel
Tel: (86-29) 8813 6885
Add: No.45, Xingqing Road, Xincheng District
Upon arrival, delegates are requested to check in at reception desk.
4.Information and Service Centre Information and Service Centre will provide on-site information, lost badge replacement, lost-and- found and information of tour arrangement.
Service Hours:
Nov. 06 13:00-24:00
Nov. 7-10 09:00-24:00
Add: room 1221, Renmin Square
Tel : (86-29) 8792 7441
Fax: (86-29) 8792 7561
5.The Secretariat of Euro-Asia Economic Forum The Secretariat will provide all necessary information relating to the Forum and make reimbursements as agreed earlier. In addition, it will be responsible for issuance of digital conference documents, speech transcripts and press release. (Conference documents are also available at official website: www.euroaisaforum.org)
Located on Conference Room, Level 4, Renmin Square
Service Hours: Nov.05-10 09:00-23:00
Tel: (86-29)8792 7575
Fax: (87-29)8792 7575
6.Media Centre and Media Office Media Centre Add: Level 1, Pissarro Hall, Sofitel Convention Centre
Tel/ Fax: (86-29)8792 7601
Service Hours: Nov.06-10 24-hour
Media Office Add: on the east side of Pissarro Hall, Sofitel Convention Centre
Tel/ Fax: (86-29)8792 7602
Service Hours: Nov.06-10 24-hour
Service of facsimile, photocopy and internet access are provided to media at the Media Centre.
The Media Interview Application should be submitted to Media Office. Upon receiving the application, the Media Office will arrange the interview to the prospective interviewees.
7.Meals Participants will have their breakfast at their hotels .
Other meal arrangement:
Time
Subject
Location
Expenses
Nov.07
19:00 - 20:10
Welcome Banquet
Level 3, Sofitel Convention Centre
Invitation only
Nov. 08
13:00 - 14:00
Buffet Lunch
At delegates'hotels
Coupon
Nov. 08
18:30 - 19:15
Buffet Supper
Tang Paradise
Open to all
Nov. 09
12:00 - 13:00
Buffet Lunch
At delegates'hotels
Coupon
Nov. 09
19:30 - 21:00
Farewell Banquet
Level 3, Sofitel Convention Centre
Open to all
8.Languages of the Conference
Simultaneous interpretation is available during the Forum on Nov 8 and 9 in the following languages: Chinese (channel 1), Russian (channel 2), English (channel 3).
9.Badges and security check
Badges should be worn at all time during conference activities and related events. No one will be given access to the conference venues without conference badge. It is also required for meals and shuttle bus services. Information of lost and damaged badges must be immediately reported to the Conference Information Centre.
Delegates are required to cooperate with security checks at all conference venues.
10.Dress Code Business attire is required for all conferences and banquets.
Casual attire is suggested for tours.
11.Ticketing Service Ticketing Service Centre is located on Level 1, East Wing, Sofitel on Renmin Square.
Hours: Nov.06-10 24-hour
12.Weather
Xi'an has a continental monsoon climate. The highest temperature in mid November is 10℃ and the lowest is 2℃.
13.Currency The local currency is the Chinese Renminbi (RMB or￥ ). The Chinese RMB is pegged to the US dollar at a rate around US$1=RMB7.5. Currency and travelers'cheques can be converted to RMB in the hotels. Credit cards such as Visa, MasterCard and American Express are accepted in all hotels.
14.Voltage
The voltage in China is 220v. Sockets in the hotel rooms are of 2-phase and 3-phase (MY-2204)types.
